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Alumni Club Toolkit

Toolkit Contents

Through connections, service, and investment, the MSU Alumni Office and our alumni clubs represent Michigan State University throughout the globe. There are five primary standards that characterize our work – leadership, fiscal, communications, engagement, and philanthropy.

The alumni club toolkit is a compilation of resources that range from the essentials of basic alumni club administration to fundraising for scholarships, as well as the For Club Leaders By Club Leaders series which provides examples of successful programs and strategies that alumni club leaders have utilized.

If you have a suggestion for a resource you'd like us to add to this toolkit, please contact Elizabeth Wheeler via email or by calling (517) 884-2106.

MSU ALUMNI OFFICE NAME CHANGE
Effective April 17, 2019, the MSU Alumni Association will now be known as the MSU Alumni Office. The MSU Alumni Association moved away from a dues-paying membership organization in July 2016. Our new name aligns well with this shift, focusing instead on supporting diverse engagement opportunities for our alumni and friends.

This change is effective immediately, but because the use of the word “association” is throughout many of our communications and materials, it will take a while to remove all references, including in the toolkit materials on this page. Our goal is to have any mentions of “association” completely removed by December 31, 2019.

We know that many of our alumni clubs utilize "MSUAA" and “association” in your outreach and social media, and we will work with you to remove these references from your materials and provide updated information. More details will be available in late June/early July 2019.

 

GENERAL RESOURCES AND QUICK REFERENCES

      • Link to the Club Admin Panel
        If you've forgotten your username and/or password, refer to page 1 of the Alumni Club Certification directions below
      • Alumni Club Certification directions
        How to update alumni club information in the Club Admin Panel
        The deadline for 2019 certifications is June 14. Even if there are no changes to be made to any club information, all clubs are required to verify that the information in the Club Admin Panel is up-to-date. To do this, you must log-in to the Club Admin Panel and check a number of boxes throughout your club's record. Pages 8, 9, 12, 13, and 14 of the directions specify where these check boxes are located.
      • MSU Alumni Office Calendar of Events
        Events hosted by the MSU Alumni Office through June 30, 2019
      • MSU Alumni Club Brand Basics 2018
        Adhering to MSU's brand guidelines is important in alumni club communications, events, and when creating any promotional items. Understand the correct uses of the Spartan helmet, what MSU's "colors" and fonts are, how to use your alumni club's wordmark, and how to obtain MSU photos.
      • Tips for Creating an Event in Eventbrite & How to Collect the Best Guest Information
      • Ready to create an event in Eventbrite? Click here to go directly to the Nvite hub to get started.
      • YouTube playlist
        The playlist contains a number of videos that can be used by clubs, including the MSU Fight Song, MSU Shadows, MSU in Motion, MSU Facts, GiveGreenDay, Global Day of Service, plus the monthly calls with the MSU Alumni International Board.
      • About MSU - MSU Facts
      • About MSU - Administration

 


 

RESOURCES FOR #GIVEGREENDAY 2018
The university-wide Day of Giving, #GiveGreenDay, is held in conjunction with Giving Tuesday, and is an opportunity to give back and make a difference to impact current and future Spartans.

    • The #GiveGreenDay toolkit in intended to provide alumni clubs with tips and tools to help you capitalize on this opportunity. You will find suggestions, samples, resources, timing, and other information on how your alumni club can effectively leverage this national day of giving in support of your club’s scholarship.

For Club Leaders By Club Leaders Webinars



RESOURCES FOR SPARTANS WILL. SERVE AND GLOBAL DAY OF SERVICE
SPARTANS WILL. SERVE is a year-round initiative, and is our way of showing the world the extraordinary impact Spartans make through service. This organized, collaborative effort brings Spartans together to serve others in their communities while demonstrating the reach and power of the Spartan network.

Every year in April, as part of the SPARTANS WILL. SERVE initiative, there is a Global Day of Service to harness the power of this spirit of service, and demonstrate what Spartans can do in a single day. Save-the-date for 2020 - Global Day of Service is set for Saturday, April 18.

      • The SPARTANS WILL. SERVE toolkit in intended to provide alumni clubs with resources to help you capitalize on all of your service opportunities throughout the year. The Project Planning Guide and additional resources will assist your alumni club in effectively leveraging this initiative to engage alumni in your community.
      • We strongly encourage alumni clubs to use the SERVE.MSU.EDU website to register all of your service projects throughout the year. By doing so, the MSU Alumni Office can assist in promoting these projects to alumni through email and visibility on our social media channels.

      • I'm ready to register an alumni club service project - take me to SERVE.MSU.EDU!

For Club Leaders By Club Leaders Webinars



DATA BEST PRACTICES AND HOW TO USE DATA OBTAINED FROM MSU

        • Data best practices
          Data is always changing, so alumni clubs should request updated email and/or mailing lists from the MSU Alumni Office on a regular basis. This resource provides a general overview of data best practices, how to request data and the importance of alumni clubs in maintaining data integrity.

For Club Leaders By Club Leaders Webinars

 


 


 

MONTHLY CONFERENCE CALLS WITH THE MSU ALUMNI INTERNATIONAL BOARD
Conference calls are on a variety of topics pertinent to alumni club leaders. All files are audio files.

 



LEADERSHIP
Ensure that alumni clubs are operating at the most effective level from a leadership standpoint, and recruit and retain effective volunteers.

For Club Leaders By Club Leaders Webinars



FISCAL
Ensure that alumni clubs are operating at the most effective level from a financial standpoint.

Alumni clubs shall not use Michigan State University’s non-profit status or tax exempt number for club business. The MSU Alumni Office cannot make recommendations or provide guidance on obtaining non-profit status.

Alumni club activities are not covered under Michigan State University’s insurance. The MSU Alumni Office cannot make recommendations regarding liability insurance. It is suggested that alumni clubs seek the counsel of a local attorney and/or insurance professional who is experienced in working with volunteer organizations and who can best determine and explain a club’s options if an alumni club wished to obtain insurance to protect their assets.



COMMUNICATIONS
Amplify Michigan State University’s brand within the market, and inform alumni of opportunities to engage with Michigan State University.

A variety of graphics for social media and other uses are available in the File Share tab of the Club Admin Panel. Check the following folders - Alumni Club MSU Brand Design Elements; Alumni Club Social Media Graphics; and Alumni Club Graphics for Sign Holders. Additionally, special event, athletic event, and MSU Alumni Office event graphics and sample social media posts will also be placed in the File Share tab of the Club Admin Panel as deemed appropriate.

MSU Communications also has a selection of university photos available for download at no charge. All photos are suitable for social media, websites, and print.

If you have a suggestion for a resource you'd like us to add, please contact Elizabeth Wheeler via email or by calling (517) 884-2106.

For Club Leaders By Club Leaders Webinars



ENGAGEMENT
Connect Spartans through experiences that add value to their lives, personally and professionally.

For Club Leaders By Club Leaders Webinars

Supporting document for this webinar



PHILANTHROPY
Increase awareness and value of giving to Michigan State University

      • Alumni club scholarships
        A list of alumni clubs that have MSU-held scholarships, the scholarship names, and a link to contribute
      • Alumni club scholarships overview
        If your alumni club is interested in establishing a scholarship, contact Jennifer Bertram, Senior Director of Development for University Scholarships and Fellowships via email or by calling (517) 432-7330.

For Club Leaders By Club Leaders Webinars